The Kiddie Academy group of Early Childhood Education and Care (ECEC) services utilises electronic devices to support educators and staff in accessing and operating its digital systems. To uphold the highest standards of privacy, safety and confidentiality, all devices used within the organisation are enrolled in a Mobile Device Management (MDM) system administered through Microsoft Entra.

Under this system, each device is registered to an authorised user account and operates within controlled security parameters. Device functionality is managed and restricted by the system, including capabilities such as remote lock and remote wipe. This ensures that, in the event a device is lost, removed from the premises, or otherwise compromised, organisational data can be protected by rendering the device inaccessible or inoperable.

The implementation of managed devices supports the organisation’s commitment to safeguarding sensitive information, including personal and child-related data. This directly contributes to Quality Area 2 – Children’s Health and Safety, by reducing risks to children through the secure handling of information and preventing unauthorised access to sensitive records. It aligns with:

• Regulation 168(2)(a)(iv) – Policies and procedures relating to the safe storage of records and information;
• Regulation 181 – Confidentiality of records kept by approved provider; and
• Regulation 183 – Storage of records and other documents.

In addition, this approach reflects Quality Area 7 – Governance and Leadership, supporting effective systems, accountability and risk management. It aligns with:

• Regulation 173 – Prescribed information to be displayed (ensuring controlled and appropriate access to service information);
• Regulation 177 – Prescribed enrolment and other documents to be kept by approved provider; and
• Regulation 180 – Evidence of prescribed insurance (as part of broader organisational record governance).

Further alignment with the NQS includes:

• Element 7.1.2 (Management Systems), through structured, secure digital systems that support effective management and minimise risk; and
• Element 7.1.3 (Roles and Responsibilities), by ensuring accountability through user-specific device allocation and controlled access to information.

Overall, the managed device framework reinforces strong governance, supports compliance with the National Model Code and Education and Care Services National Law and Regulations, and ensures responsible, secure handling of information across all Kiddie Academy services.